Any admin job demands necessary abilities; it can be demanding and challenging. If you are dreaming of landing in a similar job in the future, then you need to possess these 4 skills that are important in order for you to become qualified for one.
Maintain Files
In this job, you need to be prepared to face all the paperwork as these are the most common things you will have to deal with when you are already in the field. File maintenance implies you have to have the skills and know-how in using staplers, filing folders, using a puncher accurately, and in organising records in alphabetical, chronological or any mandated order. Possessing this kind of ability is important in this type of job due to the fact that it is the very nature of your job and it is usually is what you will be dealing with most of the time.
Telephone and Telephone Calls
If you have an admin job, you somehow need to expect it to be similar with that of a secretarial job. Usually, you will need to be asked to handle your boss’ phone calls and you thus need to know how to deal with them appropriately. What you exactly have to develop is the manner you speak with people over the telephone; from time to time you will need to deal with some vital clients and you really cannot mess those up. Apart from a pleasing phone personality, you also need to learn several technical skills like transferring calls, putting the telephone on hold or mute.
Typing Works
Since you will definitely be asked by your boss to encode reports and write letters, you then really need to possess a skill in typing fast and accurately. Speed is important with this because you do not want your boss to see you typing in front of the computer the entire day; remember, you still have various tasks to do besides this one. If you are not used to executing this kind of task, you can always practice and improve. You may be a little slow at first, but if you will constantly get it done, you eventually can turn out to be an expert at it.
Utilizing Word Processors
If there is one thing you have to get to know very well with an admin job, it is a word processor. It is vital for you to know how to use one like Microsoft Word efficiently. Learn the shortcuts and the use of every tab and familiarize yourself with the icons. By doing so, you will be able to utilize this important tool efficiently therefore making your job easier.
Finding an admin job is not easy, but to actually do it is even far more challenging. If you truly want to land on this job, then you must start evaluating yourself and see if you already possess the skills fit for the position.